It is very simple. Follow the steps given below and you will be a successful query master in Right To Information Act.
1. Find out what information to be sought
This is the most important aspect when you have planned to give an application under Right to Information Act. You have to bear in mind the specific topic on which the query is to be asked. Unless you are clear of the topic and the question to be asked, you may get the unsatisfactory answers and you may not have a better scope for appeal. So be sure of what information to be sought and what to be asked. This will help the Public Information Officer also to provide you the necessary details up to your satisfaction. If any information or answers given is not what you asked specifically, you will have a better scope of appeal. So clear questions is always good.
2. Find out to whom should you ask.
This is also another vital aspect which you should bear in mind. You should be quite sure as to whom the question is to be asked. If you are not quite sure about this, your application may be straight away rejected for want of jurisdiction. Any how the precious time will be lost.
3. Prepare your queries under different heads
Now you have to prepare your RTI[Right to Information] application. You can use either handwritten, typewritten, electronic mode to prepare your application. It can be sent through electronic modes also. While preparing your application you will have to state the following things:
a] Name/Designation and Official address of the Public Information Officer- The application has to be properly addressed. The name and address of the PIO[Public Information Officer] has to be stated first. If you don't know the designation, you only need to say "Public Information Officer" followed by the department/office.
b]Full Name of the Applicant-The applicant has to state his full name and address. He can receive the reply in the address provided in the application.
c] Specify the subject-Your application can catch the immediate attention of the PIO if you write a subject in the application. If you categorise your application, it will look formal and will get good attention.
d] Informations or queries-Now you can state your questions on issues for which you require information. If there are more questions, number it in numerals 1,2,3....and so on. You may get specific answers pointing to these questions specifically asked.
e] Year pertaining to the information-If you other details which you consider necessary to get the relevant information, then add it. If you are asking information pertaining to a particular year, then state the year. This way it will be easier and quicker for the PIO to deliver you the most relevant information.
f] Always add the details- It is always helpful to add necessary details or reference which you consider necessary to get more apt information. Anyhow it is not mandatory.
g] Authenticate- Sign the application against your name. Put date and place in the application. Now it is almost done and it can be called an application.
h] Fee- Prescribed fee has to be paid for making a valid application. Rupees ten has to be paid for filing your application as per the rules. This you can pay easily by affixing a Court fee stamp of denomination ten.
Send the application in a cover[if not by electronic mode] affixing proper Postal stamp and properly addressed. It is always better if you send the letters by Registered Post. However it is not mandatory. Always keep a record of what you have done.Take a photostat copy of your application for your future reference. You can also place a copy along with the application sent for acknowledgement by the authority and sending you back.
So go ahead and prepare your application. All the best.